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The regular meeting of the faculty of the Department of Statistics was held on Zoom at 12:30pm, October 12, 2020. Abel Rodriguez, Department Chair, presided at the meeting. Kristine Chan was recording secretary. 

Chair’s Remarks 

The meeting started with all participants sharing personal news and achievements to allow the faculty, staff, and graduate student representatives to intermingle and get acquainted. 

Then faculty were reminded that the deadline to submit sabbatical leave applications to the dean’s office is December 7, 2020 but that the internal departmental deadline to submit documents to Kristine Chan is November 11, 2020. 

New Business 

The discussion started with the departmental hiring plan.  Our department is looking to hire two tenure-track Assistant Professors and possibly one Acting Assistant Professor. 

For the Acting Assistant Professor position, the budget is currently unclear as to if we could move forward with a search for this position, but a decision is expected the next 2-3 weeks. 

As for the Assistant Professors search, the positions have been advertised online since August 2020. The deadline for full consideration is October 20, 2020. Daniela Witten, Chair of the Appointments committee, reported as of October 9, 2020, we have 19 completed applications. She asked faculty to please help distribute the ad to their networks to increase the applicant pool. 

Due to the COVID-19 pandemic and having the expectation of winter quarter being similar to fall in regards to teaching and working remotely, it had become clear that the interview format for the Assistant Professor search needed to change for many reasons (i.e. time zone differences, zoom fatigue, childcare responsibilities, etc.). The Appointments committee proposed to conduct the search via Zoom by bringing in candidates in multiple “tiers”, having talks by more candidates to increase the odds of a successful search, and only have a complete full set of interviews, if the job talk goes well.  

Tier 1 will consist of 30-minute Zoom interviews conducted by 3 members committee. There will be approximately 12 candidates in this tier. All candidates will be asked the same set of questions. 

Tier 2 will consist of a live job talk, plus a series of short of meetings with faculty members. There will be approximately 8 candidates in this tier. The expectation is that all faculty members will attend the live job talk and participate in live Q&A. There will also be 20-minute 1:1 meetings, or 30-minute small group meetings.  We expect all candidates in this tier to meet with the same subset of faculty. 

Tier 3 will consist of a full schedule Zoom interview. There will be 4-5 candidates. Candidates will meet with faculty who they did not meet in Tier 2. There will be 20-minute 1:1 meetings, or 30-minute small group meetings. The candidates will have a chance to meet with the Department Chair and Divisional Dean, and have a “lunch” meeting with graduate students.  

Faculty will be given the opportunity to vote for candidates for each Tier. 

As for the timeline, the Appointments committee proposed to conduct Tier 1 interviews in early December, Tier 2 in early to mid January, and Tier 3 in mid to end of January. The faculty meeting to vote on the appointment will happen at the beginning of February and shortly after in the same week offers will be made to final candidates. 

The faculty present took turns giving feedback and concerns to the Appointment committee’s proposal. One main concern was not making a great impression on the candidate if there are not enough participants for certain days. A proposal was made to keep the exact schedule flexible for now. 

Adjournment 

There being no announcements or committee reports, the meeting was adjourned at 1:52pm.